Transform form data into fast, organized and usable information.
Form processing is the process of reading, checking, validating and converting information collected through paper or digital forms into transferable data for corporate systems. With its ICR and OCR supported form processing approach, Delfin reduces data entry workload, accelerates manual control processes and helps your corporate database become more organized.
Data Conversion
Less Data Entry
Instead of manually entering information from forms, controlled data extraction is performed.
Faster Processing
High-volume form operations progress in a shorter time and in a more organized way.
Controlled Data
Read fields are made more reliable through control and validation steps.
Lower Operational Workload
Repetitive manual workload decreases, allowing teams to focus on more value-added processes.
How Does the Form Processing Workflow Work?
Form processing is not only scanning forms. Receiving forms, reading them, separating fields, checking the data and converting it into usable output are planned together.
Form Intake
Paper or digital forms are received in accordance with the project structure.
Preparation
Form types, fields and validation rules are defined before processing begins.
Recognition
Information on the form is read using OCR and ICR technologies.
Control
Extracted data is checked for consistency, completeness and accuracy.
Transfer
Data is prepared in a structure that can be used in corporate systems.
Reporting
Process outputs and operation status are made reportable.
Quality Control in the Transition from Form to Data
Why Is Scanning Alone Not Enough?
When forms are scanned, only an image is obtained. The real output organizations need is the information inside that image becoming readable, controllable and transferable data. Therefore, field recognition, data validation and output format are critical in the form processing workflow.
- Correct separation of form fields
- Checking missing or incorrect fields
- Making extracted data consistent
- Preparing data in a format transferable to systems
Delfin Form Processing Approach
In form processing projects, Delfin focuses not only on image production but also on data output that the organization can use. A processing model is created according to form type, field structure, data need and target system.
- ICR and OCR supported recognition processes
- Data capture model based on form fields
- Control and validation steps
- Output structure compatible with databases and business processes
Which Forms Can Be Processed?
Form processing can be applied to many corporate form types that have structured fields, require data entry and involve high-volume operations.
Application Forms
Information in customer, member, student, employee or supplier application forms can be processed.
Survey and Evaluation Forms
Data can be extracted from multiple-choice, marked or field-based forms.
Request and Approval Forms
Request, leave, delivery and approval forms used in internal operations can be organized.
Field Forms
Control, audit, visit or service forms coming from field teams can be processed.
Registration Forms
Data can be captured from registration, information update or transaction forms received by the organization.
Periodic Reporting Forms
Forms collected periodically can be prepared for analysis and reporting processes.
The output is not only an image; it is usable data.
The intended output of form processing is organized information that can be used in corporate systems, reported and transferred into a database structure. In this way, forms stop being an operational burden and become a corporate information source.
Let’s determine the right data model for your form processing project together.
You can contact the Delfin team for your ICR, OCR, form control, data extraction and system transfer needs.